Administration Guide

book4
Organisation Management Guide
102 pages in total

CONTENT

INTRODUCTION  
Ashihara Karate International
Kaicho Hoosain Narker
Ten Ways to Kill a Dojo 
Twelve Points on Attitude
Effective Management
The Ten Commandments of Management
If ......                  
Ten Characteristics of a Successful Organisation


FORMING A CLUB
The events leading to the formation of a dojo/club
Survey to determine if a dojo or club is needed     
Recruiting of members                   
Determination of a date for the introductory meeting
Notice of the founding meeting
Agenda
The Constitution of the dojo/club
The dojo/club members
A few hints to help improve membership involvement/interest
Co-ordination of clubs and sports associations
Examples of a town sports structure


MEETINGS
What is a meeting
Why have a meeting
Types of meetings
Private meetings
Committee meetings
General meeting
Public meetings
Informal meetings
Is your meeting necessary?
Keeping meetings short
The notice
Contents of the notice
The agenda
Aim of the agenda
Requirements of the agenda
Example of a notice of meeting and agenda
The attendance register
The minutes
Aim of the minutes
Requirements of the minutes
Example of the minutes
Voting
Ways of voting
How to run a meeting
General rules of a meeting
Standing Orders


CHAIRING A SPORTS ORGANISATION
Role of the Chairman
How long in Office

DUTIES OF COMMITTEE MEMBERS/OFFICERS
1. The chairperson
2. The vice-chairperson
- Leadership
- Requirements of leadership
- The task of the leader
3. The secretary
4. The treasurer
5. Additional members

THE ROLE OF THE SECRETARY IN THE ORGANISATION
Why do you do it?
What do you do?
What qualities do you need?
What equipment is needed?
Correspondence
Organising a meeting
A Meeting Agenda
Writing Minutes
Annual General Meeting
Keeping Records
Things to Avoid
Things to Remember


CORRESPONDENCE/COMMUNICATION
Requirements for effective communication
Notices
Important aspects of the notice
The circular
Reports
Essential of reports
Visual aids
Schematic lay-out of a formal report
Form and lay-out of informal reports
Hints when compiling a report
Hints for the drafting of a report (informal or formal)
Letters
Important aspects when writing a letter
Choice of a letter lay-out
The most important components of the letter and their characteristics
Summary of hints for the letter writer
The five C's of correspondence sum up the most important aspects of the letter


SPONSORS - HOW TO RAISE MONEY
Raising Money
Donations
Grants
Fund-Raising Schemes
Sponsorships
Why Sponsor Sport
An important note concerning sponsorship applications
A Sponsorship Contract


FINANCIAL MANAGEMENT
Budget
Elementary method of budgeting
Rules to follow when handling a cheque account
Petty cash
Financial records
Auditors
Example of financial report
Accounting records
Bank account
Receipts
Payments
Cash book
Example of cash book
Income statement
Example of financial statement


COACHING ADMINISTRATION
Essential Skills of a Coach
Technical Skills
Human Skills
Conceptual Skills
The Underlying process of coaching administration
Planning
Organising
Leading
Controlling
The ongoing process of coaching administration
Summary and Recommendations


PARTICIPATION
Objectives
Marketing
Marketing Objectives
Identifying the Target Groups
Promotion and Publicity
Summary


GETTINGS THINGS DONE
Managing Volunteers
Why do you want Volunteers?
Who Volunteers?
Finding Volunteers
Job Descriptions
Where are they?
What can you offer them?
How do you keep them?
Motivation
Delegation
Training
Job Satisfaction
Recognition
Volunteer Checklist

APPENDIX - Constitution

CONCLUSION

Certification

Photo Page

News Coverage

Recommended Reading

Awaiting Publication

Bibliography/References

Notes

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